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RETIREMENT PLAN COMPLIANCE RESOURCE CENTER

employeelearn-icon.png Fiduciary Resources

Below please find helpful tools to assist you in reviewing compliance & fiduciary responsibilities for your retirement plan. 

As noted in the Fiduciary Checklist it is important for plan sponsors to periodically monitor the investment options within the retirement plan. We help plan sponsors with this by providing periodic investment reviews and updates on the market. By logging into the USIA Website, clients will have access to client-specific investment review reports, investment policy statements, monthly market updates and detailed information regarding our consulting services and team. Learn more about our Investment Advisory Services.

First-time users will need to register by clicking on the following link located on the website: New User Register > Click Here.

When registering you will be required to enter in a Client ID Number. If you do not have your Client ID Number, please contact your USICG Account Manager. If you have any issues logging into the client-specific section of the website, please contact webmaster@usicg.com.

These literature pieces provide information on the importance of periodically benchmarking plan fees and services.

Click the following for more information: 

> Support for Plan Fiduciaries

> What You Don't Know About 401(k) Fees Can Hurt You

These tools can aid plan sponsors in providing required participant notices throughout the plan year.

Click the following for more information:

> Participant Notice Glossary

> Participant Notice Inventory

The Internal Revenue Service has announced annual cost-of-living adjustments applicable to pension and profit sharing plans, effective January 1, 2025. In accordance with legislative guidelines, these limitations are adjusted annually to reflect changes in the cost-of-living index. The guidelines are similar to those used to adjust Social Security benefits. Access the IRS 2025 COLA.

We understand that providing employees with education pertaining to retirement is an important fiduciary obligation. Please visit our Employee Learning Station for employers to access resources they can provide to employees to assist them in taking steps towards preparing for their retirement goals.

employeelearn-icon.png Compliance Calendar

Retirement plan sponsors are responsible for compliance with many ongoing reporting, disclosure and notice requirements. This Retirement Plan Compliance Calendar summarizes the major requirements that apply to Defined Contribution (“DC”) plans for 2025. Due dates are based on a calendar plan year and are applicable to plans subject to the Employee Retirement Income Security Act of 1974 (“ERISA”). 

For Instructions on how to download the below compliance reminders to your Outlook Calendar - Click here

 

January

Jan 1 -
Dec 31
Review 2025 Plan Limits
Jan 31 Last day to furnish Form 1099-R to recipients of distributions and/or deemed distributions in 2024

February

Feb 10 Last day to file Form 945 to report federal income tax withheld from distributions in 2024
Feb 14 Last day to furnish fourth quarter 2024 benefit statement and fee disclosure to a participant or beneficiary
Feb 28 Last day to file Form 1096 and Form 1099-R on paper with the IRS for prior year distributions and/or deemed distributions
Feb 28 Flexible Discretionary Match Notice - should be distributed to participants no later than 60 days after the final contribution has been funded for the plan year

March

Mar 15 Last day to refund excess contributions (for failed ADP test) and refund or forfeit
Mar 15 Employer contributions: Last day for S-corporation and partnership employer plan sponsors to make deductible contributions for 2024
Mar 15 Application for Waiver for Minimum Funding Standard due for Money Purchase plans
Mar 31 Last day to file Form 1099-R electronically with the IRS for prior year distributions and/or deemed distributions.

April

Apr 1 Last day (unextended deadline) to file Form 5330 and pay excise tax on 2023 plan
Apr 1 Required Beginning Date (RBD) for taking first Required Minimum Distribution (RMD)
Apr 15 Last day to distribute excess deferrals in excess of 402(g) dollar limits for 2024
Apr 15 Form 1120: Last day for C-corporation employer plan sponsors to make deductible contributions for 2024 and file Form 1120 (For plan sponsors with a tax year ending December 31, without a corporate tax return extension).
Apr 30 Form 1099-R: Last day to file form 1099-R with the IRS electronically with extension

May

May 15 Last day to furnish first quarter 2025 benefit statement and fee disclosure to a participant or beneficiary

June

Jun 30 Last day for EACA plans to refund excess contributions

July

Jul 29 Last day to furnish Summary of Material Modifications (SMM) (or an updated SPD)
Jul 31 Last day to file Form 5500 for 2024 without extension
Jul 31 Last day to file Form 8955-SSA without extension
Jul 31 Last day to provide a notice to terminated vested participants describing deferred vested retirement benefits
Jul 31 Last day to file Form 5558
Jul 31 Last day (without 5500 extension) to furnish annual benefit statement
Jul 31 Last day (unextended deadline) to file Form 5330 and pay excise tax

August

Aug 14 Last day to furnish second quarter 2025 benefit statement

September

Sep 15 Minimum Funding Requirement: Last day to pay balance of remaining required contributions for 2024 plan year to satisfy minimum funding requirements for plans subject to minimum funding requirements
Sep 15 Employer Contributions: Extended deadline for employer’s taxed as S corporations and partnerships to make deductible contributions
Sep 30 Last day to furnish Summary Annual Report for 2024 plan year

October

Oct 2 -
Dec 1
Distribute Annual 401(k) Plan Safe Harbor Notice
Oct 2 -
Dec 1
Distribute Qualified Default Investment Alternative (QDIA) Notice
Oct 2 -
Dec 1
Distribute Annual Automatic Enrollment Notice
Oct 2 -
Dec 1
403(b) Annual Contribution Notice
Oct 15 Last day to file Form 5500
Oct 15 Last day to file Form 8955-SSA
Oct 15 Last day to provide a notice to terminated vested participants
Oct 15 Last day to give notice to IRS of Qualified Separate Lines of Business
Oct 15 Last day (with 5500 extension) to furnish annual benefit statement
Oct 15 Last day to adopt and implement retroactive corrective plan
Oct 15 Last day for C corporation employer plan sponsors to make contributions
Oct 15 Last day to provide new Lifetime Income Disclosure

November

Nov 14 Last day to furnish third quarter 2025 benefit statement

December

Dec 1 Last day to provide annual participant notices
Dec 15 Last day (with 5500 extension) to furnish Summary Annual Report for 2024 plan year
Dec 31 Last day to refund excess contributions (failed ADP test)
Dec 31 Last day to make Required Minimum Distributions (RMD)
Dec 31 Last day for plan sponsors to adopt discretionary plan amendments
Dec 31 Last day of the Plan Year: Review the Plan Forfeiture Account

To view the PDF version of the 2025 DC Compliance Calendar please Click here | To view the PDF version of the 2025 DB Compliance Calendar please Click here